Fixture Advice

IUseful advice for Fixture Secretaries and Managers/Team Admins.

Fixture Advice 2019-2020

General Information


The OYFL uses FA Full-Time for all fixtures, including notification of changes and referee appointments. However, always check individual fixture information with the opposition prior to each fixture. Home teams should always send notification of fixture details to the visiting team and match official (where appointed).

FA Full-Time button

Pre-Season Preparation


Below is some useful advice that hopefully will help guide you through the pre-season to get ready.

ITEM TIMING DETAILS
Entry Form by 1 Jun Ensure the League has been given the following information on your entry form for adding to Full-Time and League App:
  • anticipated usual kick-off time for each team (note: you can change kos as the season progresses)
  • usual venue for team to play home fixtures, including full address and postcode
  • parking information - if not at the immediate venue
  • any venue rules, e.g. no dogs, no smoking
  • any problem dates, e.g. when venue is unavailable due to an event
  • names, contact details, level and County FA for any club referees (qualified) clubs wishes to use
Fixtures List mid-late Jul Clubs will be sent the anticipated fixtures for the season (or Autumn leagues for younger age groups) in mid/late July.

Once received, clubs should check for any problems, e.g. fixture congestion and notify the League Fixtures Secretary asap, including with any variations from the default ko times. This is a good time to start on pitch allocations, where possible.
Full-Time loading late Jul/early Aug After notifying clubs of the scheduled fixtures list, the League will add the fixtures into Full-Time.

Once fixtures have been loaded into Full-Time, check your team(s) and contact the League Fixtures Secretary with any corrections to venues, kick-off times, etc.as soon as possible.

Any changes to fixture information during the season should be sent to the League Fixtures Secretary as soon as possible.
Confirming fixtures (initial notification) by end Aug Once you have sorted out your pitch allocations, home clubs/teams should notify the opposition teams of fixture information by the end of August. Some clubs do this for the all the fixtures scheduled at that point, and some do it periodically (either monthly or weekly). Either method is fine, as long as the opposition know in good time and at least seven days in advance.

Fixture Confirmations should always contain the following information:
  • kick-off time
  • venue address and postcode (map can be useful)
  • parking information - if applicable
  • any venue rules, e.g. no dogs, no smoking
  • name and contact details of home team manager
  • medical emergency action plan for venue

During the Season


Below is some useful advice that hopefully will help guide you through the pre-season to get ready.

ITEM TIMING DETAILS
Confirming fixtures (on-going) at least 7 days before a fixture Throughout the season, the home club should inform the opposition at least seven days in advance.

Fixture Confirmations should always contain the following information:
  • kick-off time
  • venue address and postcode (map can be useful)
  • parking information - if applicable
  • any venue rules, e.g. no dogs, no smoking
  • name and contact details of home team manager
  • medical emergency action plan for venue
Confirm game with appointed referee Friday evening Referees will be appointed by the League for U21 down to U13, and possibly U12 and U11, plus other games if required. An email will be sent to Club Fixture Secretaries with appointments, followed by individual emails to team managers/admins via Full-Time. If appointment list shows a game which is postponed or if the kick off time is incorrect, please let the Referees Secretary know asap.

You must contact the Referee to confirm venue and kick off time for each game. This can be done by phone or email. Referees will not turn up if not contacted.
Late change of venue or kick off time Immediately If the venue or kick off time change, please contact League Referees Secretary and also the Appointed Referee with details of the change. Don't forget to also inform your opponents! If less than 7 days' notice you must phone your opponents to make sure they receive details of the change.
Postponement Immediately If the game is postponed for any reason, please contact League Referees Secretary , your opponents and also the Appointed Referee as soon as possible. Both teams must inform Referees Secretary of the reason for the postponement.

If the home team pitch is unplayable, the game must be switched wherever possible. No postponement will be authorised until it is confirmed that there is no alternative venue.

Do not attempt to arrange a new date. The Fixtures Secretary will do this for you.
Postponement confirmation within 7 days f the game is postponed for any reason, please send an email to League Fixtures Secretary giving the fixture detail (home team v away team, fixture date, league/cup, age group, club responsible for postponement and reason for postponement). If it is postponed due to lack of players, the email must be accompanied by letters/emails from parents/guardians or medical practitioner.
Cup games One month in advance where possible If you are the home team, please contact Fixtures Secretary with details of venue and kick off time for Cup games.
Re-arranged games ASAP If a game has been rearranged due to a previous postponement, the home club should contact the Fixtures Secretary with new details ASAP, as well as the opposition.
Match Results By 1700hrs on match day Match results must be sent in by Managers/Team Admins by responding to the Full-Time SMS. If you do not receive an SMS, then enter the score via the Match Statistics screen. Scores for development games for U7 - U11 will not be published but results must be reported.
Match statistics By 1800 hrs on Sunday Both teams must complete match statistics on Full-Time - see Matchday page for full information.
Match Reports By 1800 hours every Sunday A match report is optional. Either team can submit a match report. A match report is a brief description of the match, including highlights, goals (see note), great play, etc, for both sides. This will appear on the individual fixture page on Full-Time.

NOTE: under FA rules, only match reports for U12-U21 games can contain details of goals, scores and anything that points to the result of the game.

Anything deemed abusive, inflammatory or breaking the above rule about publishing match details for U7-U11 age groups will be removed and action will be taken against the team involved.
All the above must be read in conjunction with the match day rules detailed in the League Handbook

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