Registration

Player Registration

All players taking part in matches organised by the OYFL must be registered with the League.

General Information


The OYFL runs age groups from Under 7 through to Under 21, following the incorporation of the Oxfordshire Invitation Youth League (which ran U17 to U19 previously). All players should be registered via Whole Game System (WGS) .

The details of all registered players feed through to Full-Time to enable teams to complete match statistics, but in line with FA guidelines, player details not displayed on the public pages for the development age groups (Under 7 to Under 11).

FA Full-Time button

Registration Deadlines


To be eligible to play in a League match, registrations for players must be submitted before the weekly deadlines, as follows:

Saturday matches - submit registration before 9.00 pm Thursday

Sunday matches - submit registration before 9.00 pm Friday

weekday matches - submit registration before 9.00 pm two days prior to match

Registration Process


Registration

Adding a Player

You can start this process only if the parent/guardian of a player has given you permission to do so.

First, check that the player is not listed in WGS already by doing a search on the player name, including any variation/abbreviation of first name and make sure the spelling is correct.

If the player is not listed in WGS, then you will need create a new player record and add the following information:

  • Name of player
  • Date of birth
  • Postal address (including postcode)
  • Gender (male or female)
  • Photo (recent electronic photo - see under Photo for guidance
  • FAN (FA Number), if the player has played previous and has been registered in WGS
  • Proof of date of birht check - you will need to enter that you have seen documentation to prove the DOB, e.g. passport, birth certificate
  • Consent - you will need to indicate consent for the player to play for your club, either by offline consent or online consent.

If they have played elsewhere but are no longer registered at the other club, then ask the parent/guardian for their FAN and date of birth, and do a search in WGS. When you find the player, add him/her to your club.

If they have played elsewhere and are still registered, then you will need to approach the other club - see under Transfers.

Remember that personal information about players and parents/guardians should be kept confidential and communicated only to those people that need to know or be involved in the process.

IMPORTANT: Players can register for only one team in the OYFL at any one time and must transfer if they wish to play for another OYFL team (even at the same club). However, they can register for another team playing in another League as we can govern only our own League (though postponements caused by players being unavailable because they are playing elsewhere will be seen as invalid, unless the match is an FA or County Cup competition).

Transfer Process (club to club)

You can start this process only if the parent/guardian of a player has given you permission to do so.

Notice of Approach

First you must email the player's current club with a Notice of Approach (NOA) to let them know that you would like to approach the player in order for them to transfer to your club/team. Copy this to registrations@oyfl.org.uk

Starting the Transfer

Once you have done the NOA, you can add the player to your club and team and then submit the player to League to start the transfer.

League approval

As long as there is no objection from the current club, the League will start the transfer proces and, if the current club has waived the transfer period (three days), will approve the transfer. This will add the player to your team automatically. Note: this will completed as long as team has space in the squad to add a new player.

Transfer Process (inter-club)

You can start this process only if the parent/guardian of a player has given you permission to do so.

To move a player from one team to another within the same club, add them to the new team, and submit to the League. Email Debbie Moore, Registrations Secretary, registrations@oyfl.org.uk with the player's name, the current team and the new team, asking for the current team registration to be cancelled and the new one approved.

Should a team wish to de-register a player, e.g. they have moved abroad or have stopped playing, then please email Debbie Moore, Registrations Secretary, registrations@oyfl.org.uk with the player name, FAN and team name asking for the player registration to be cancelled. Once this has been done, the club can detach the player in Whole Game System.

An electronic photo must be loaded for each player.

Photo should be:

Recent, taken in the last three months
A reasonable likeness of the player
Head and shoulders only
Facing forward
Correct way up
Fill the photo space
Alone (no-one else in the photo)
Not obscured by shadows, face coverings, hats, sunglasses, etc
Clothed

Player photos must be renewed for players in teams playing at U10, U13 and U17 each season

One week before the start of the season each team should register the minimum number of players listed below for their age group. During the season, teams cannot exceed the maximum number of registered players allowed for their age group

AGE MINIMUM MAXIMUM
Under 7 5 14
Under 8 5 14
Under 9 7 14
Under 10 7 14
Under 11 9 18
Under 12 9 18
Under 13 11 18
Under 14 11 18
Under 15 11 21
Under 16 11 21
Under 17 11 22
Under 21 11 22

Teams must have an up-to-date copy of their WGS squad list with them at all matches available for inspection by the opposition.

The WGS Squad List can now be downloaded by both clubs officials (all teams within club) and managers/coaches (limited to their teams).

To access the squad lists:

Club officials can use the Teams tab

Team officials should press Home, and then the My Clubs and Teams tab

If you find an error in the WGS player data, please correct it as soon as possible.

Player name/date of birth - these fields are not editable by clubs so you will need to contact your County FA WGS contact with the details of the error to get it fixed.

Photo - you can change a player photo when setting up a player record and once the photo ID has expired (depending on the expiry date set by the League). However, once a player has been registered with the League and the registration approved, the photo cannot be changed.

Postal address - these fields can be updated at any time and clubs should ensure they are kept up-to-date throughout the season.

If you find a player or manager/coach has more than one FA, contact the County FA to have the records merged.

ADVANCED NOTICES

Player Contact Email

From 2021-2022 season, clubs will need to include a contact email in every player record in order for the player to be registered with a League. If the player is 16 years old or over, then their own email address can be added to their FA record. If the player is under 16 years old, then a parent/guardian FAN containing a contact email will need to be associated with the player FAN.

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