Useful advice for Fixture Secretaries and Managers/Team Admins.
The OYFL uses FA Full-Time for all fixtures, including notification of changes and referee appointments. However, always check individual fixture information with the opposition prior to each fixture. Home teams/clubs should always send notification of fixture details to the visiting team and match official (where appointed).
Below is some useful advice that hopefully will help guide you through the pre-season to get ready.
| ITEM | TIMING | DETAILS |
|---|---|---|
| Club Entry Form | by 3 Jun | Ensure the League has been given the following information on your entry form for setting up the league in Full-Time:
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| Team Details Form | by AGM | Ensure the League has been given the following information on your entry form for adding to Full-Time, Handbook and League App:
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| Fixtures List | by 31 Jul | Clubs will be sent the anticipated fixtures for the season (or Autumn leagues for younger age groups) in mid/late July. Once received, clubs should check for any problems, e.g. fixture congestion and notify the League Fixtures Secretary asap, including with any variations from the default ko times. This is a good time to start on pitch allocations, where possible. |
| Full-Time loading | late Jul/early Aug | After notifying clubs of the scheduled fixtures list, the League will add the fixtures into Full-Time. Once fixtures have been loaded into Full-Time, check your team(s) and contact the League Fixtures Secretary with any corrections to venues, kick-off times, etc.as soon as possible. Any changes to fixture information during the season should be sent to the League Fixtures Secretary as soon as possible. |
| Confirming fixtures (initial notification) | by end Aug | Once you have sorted out your pitch allocations, home clubs/teams should notify the opposition teams of fixture information by the end of August. Some clubs do this for the all the fixtures scheduled at that point, and some do it periodically (either monthly or weekly). Either method is fine, as long as the opposition know in good time and at least seven days in advance. Fixture Confirmations should always contain the following information:
|
Below is some useful advice that hopefully will help guide you through the pre-season to get ready.
| ITEM | TIMING | DETAILS |
|---|---|---|
| Confirming fixtures (on-going) | at least 7 days before a fixture | Throughout the season, the home club should inform the opposition at least seven days in advance. Fixture Confirmations should always contain the following information:
|
| Confirm game with appointed referee | Friday evening | Referees will be appointed by the League for U21 down to U12, and possibly and U11 and below, plus other games if required or where referees are available. An email will be sent to Club Fixture Secretaries with appointments, followed by individual emails to team managers/admins via Full-Time. If appointment list shows a game which is postponed or if the kick off time is incorrect, please let the Referees Secretary know asap. You must contact the Referee to confirm venue and kick off time for each game. This can be done by phone or email. Referees will not turn up if not contacted. |
| Late change of venue or kick off time | Immediately | If the venue or kick off time change, please contact League Referees Secretary and also the Appointed Referee with details of the change. Don't forget to also inform your opponents! If less than 7 days' notice you must phone your opponents to make sure they receive details of the change. |
| Postponement | In advance | If a team knows they cannot fulfil a forthcoming fixture, they should complete the Postponement Form as soon as possible. The postponement will be seen as authorised when it is marked as P-P on Full-Time. |
| Postponement | Immediately | If the game is postponed for any reason, please contact League Referees Secretary , your opponents and also the Appointed Referee as soon as possible. If the home team pitch is unplayable, the game must be switched wherever possible. No postponement will be authorised until it is confirmed that there is no alternative venue. Do not attempt to arrange a new date. The Fixtures Secretary will do this for you. Teams are allowed one postponement only per season for a manager being unavailable. Where possible, the club should try to arrange for another team official to cover, or ensure each team has at least two team officials (in manager/coach roles) with appropriate qualifications (DBS and Safeguarding Children). |
| Postponement confirmation | within 5 days | If the game is postponed for any reason, both teams should complete the Postponement Form . If it is postponed due to lack of players, the postponing team must include a list of the unavailable players and a reason for each one. Under FA/League rules, a suspended player will still count as a "available" even though they are not allowed to play. If either or both teams do not complete the postponement form with all relevant details, they will be liable to a fine and the match being awarded/marked as void. |
| Cup games | One month in advance where possible | If you are the home team, please update Full-Time with the details of venue and kick off time for Cup games as soon as possible. |
| Re-arranged games | ASAP | If a game has been rearranged due to a previous postponement, the home club should contact the Fixtures Secretary with new details ASAP, as well as the opposition. |
| Match Results | By 1700hrs on match day | Match results must be sent in by Managers/Team Admins by responding to the Full-Time SMS. If you do not receive an SMS, then enter the score via the Match Statistics screen. Scores for development games for U7 - U11 will not be published but results must be reported. |
| Match statistics | By 1900 hrs on Monday | Both teams must complete match statistics on Full-Time - see Matchday page for full information. |
| Match Reports | By 1800 hours every Sunday | A match report is optional. Either team can submit a match report. A match report is a brief description of the match, including highlights, goals (see note), great play, etc, for both sides. This will appear on the individual fixture page on Full-Time. NOTE: under FA rules, only match reports for U12-U21 games can contain details of goals, scores and anything that points to the result of the game. Anything deemed abusive, inflammatory or breaking the above rule about publishing match details for U7-U11 age groups will be removed and action will be taken against the team involved. |
| All the above must be read in conjunction with the match day rules detailed in the League Handbook | ||
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